Turn off Hardware Graphics Acceleration in Outlook

Hardware acceleration is a technique in which a computer's hardware is forced to perform faster than usual. This technique is used with computing tasks that require more power and processing, such graphics or video processing. 

Unfortunately, using the hardware graphics acceleration feature can sometimes slow down a program or your computer in general. If this happens, it's best to turn off the feature to get your computer running normally. 

How To Disable Hardware Graphics Acceleration

Open Outlook, and click on File > Options > Mail. 

In the right pane under the Compose Messages section, click on the option that reads Editor Options. 

A new window will open. Select the Advanced tab. 

In the right pane labelled Display, check the option that reads, Disable hardware graphics acceleration:

Click on the Apply button to save your settings.

How to Bring your Gmail Emails into Microsoft Outlook

John’s organization was earlier using Gmail for Google Apps but not that they have migrated to Microsoft Office, he would like to make the switch from Gmail to Microsoft Outlook. He is also looking to transfer all the old email messages from Gmail to Outlook on the desktop.

Microsoft Outlook is available for both Windows PC & Mac OS X and both versions can connect to your Gmail account and fetch your emails. You can either use POP3 or IMAP to access Gmail from Outlook though the latter is recommended as it allows 2-way sync.

Fetch your Gmail into Microsoft Outlook

Here’s how you can import email from Gmail to Microsoft Outlook. The technique works @gmail.com addresses and also Google Apps email accounts that use a custom domain like @example.com.

To get started, go to your Gmail Settings, click the Forwarding and POP / IMAP tab and Enable IMAP. Save your changes.

Next open Microsoft Outlook on your computer and go to Tools, Account Settings. Click the plus (+) symbol to add a new IMAP account to your Outlook. Here enter your Gmail account details as shown in the screenshot:

Put your full email address in the Username, enter the password, set the incoming Mail (IMAP) Server as imap.gmail.com and enable “Use SSL to connect.” The incoming server port should be set to 993.

For the outgoing email server, set the address as smtp.gmail.com, set the port as 465 and enable “Use SSL to connect.” Go to More options and choose Use Incoming Server Info for authentication.

That’s it. Outlook will begin downloading all emails from your Gmail account though this process may take a while to complete depending on the size of your Gmail mailbox.

Gmail uses labels while Outlook works around folders. During import, your Gmail labels will automatically be mapped to corresponding folders inside Outlook. Also, you have enabled 2-factor authentication inside your Google Account, you need to create an app-specific password and your regular Gmail password will not work.

Simple Questions: What is a Windows Live ID or a Microsoft account?

Have you been using devices, tools or services from Microsoft? Then, at some point you might have been asked to provide a Windows Live ID. In Windows 8 you have been asked for a Microsoft Account. Never understood what they are and why you need them, let alone the benefits of having them? If that’s the case, then you should read this article, as it will explain everything you need to know about the Windows Live ID, also called Microsoft Account.

What is Windows Live ID/Microsoft Account?

The question is relatively simple to answer - Windows Live ID or Microsoft Account is an ID composed from an e-mail address and password, which you can use to login to most Microsoft websites, services and properties such as: Hotmail, Xbox Live, all Windows Live services (including SkyDrive and Messenger). It can be used also on your Windows computer, to enhance parental controls for the user accounts used by your children. In Windows 8 it is used to get access to all its features, including integration with Skydrive or to use the application Store. Windows 8, at least so far, is the only place where you will encounter the naming Microsoft Account instead of Windows Live ID. They are the same thing though.

Do I Have a Windows Live ID/Microsoft Account?

How do you know if you have a Windows Live ID? Easy - are you using any of these services: Hotmail, Windows Live Messenger or Xbox Live? If you are, then you already have a Windows Live ID. Use the same e-mail and password to log in to any other websites or services requesting a Windows Live ID.

How to Create a Windows Live ID/Microsoft Account (With or Without a Microsoft E-mail Address)?

If you don’t have a Windows Live ID, you can easily create one by completing all the required forms on the Windows Live Signup Page. When you complete the form, Microsoft proposes that you create an ID using one of their e-mail services (Hotmail or Live.com).

If you already have an e-mail address from another provider and you don’t want to create a new one with Microsoft, you CAN use that one instead. On the signup page, look for a link saying: "Or use your own email address". Click on it and wait for a slightly different form to load.

Complete your existing e-mail address, a password and all the other requested details, and you will have your Windows Live ID created in no time.

Watchout: If you create a Windows Live ID using an existing email address, it is best not to use the same password. Create a different password for your Windows Live ID. In this case, if the password for any of these two accounts gets stolen, the "hacker" won’t have access to both services.

What’s In It For Me?

I guess by now you are asking yourself: Why should I create a Windows Live ID/Microsoft Account? What do I get by having it?

The simple answer is - easy access to almost all Microsoft products, services, properties and websites. Create an ID if you are using or planning to use:

• Any of the tools in the Windows Live Essentials suite.
• Devices such as: your Xbox console and the Xbox Live service, your Zune media player or your Windows Phone 7.
• Get a free e-mail account from Microsoft (Hotmail or Live.com).
• Use all the features included with Windows 8.

Conclusion

If you are the "geek type", using lots of devices and tools, you will surely need to create a Windows Live ID/Microsoft Account at some point. I hope this tutorial manage to explain the full picture about it. If you still have any questions left, don’t hesitate to ask using the comments form below.

Microsoft Outlook Add-ins for Social Networking

1.Outsync (Facebook) – This utility can find matching contacts who are listed in your Outlook address book and are also connected with you on Facebook. It will then automatically update the picture of such contacts in your Outlook address book using their latest profile picture from Facebook. This is especially nice if you sync your mobile-phone with Outlook, since now you will have your contact’s picture on your screen when they call you.

2. Fblook (Facebook) – If you are a Facebook addict who also spends too much with Outlook, Fblook is for you. This handy add-on will let you update your Facebook status directly from Outlook plus you can read status updates of your other Facebook friends. The other advantage of Fblook is that you can set your Facebook status to the name of the song you’re playing in iTunes or Windows Media Player.

3. TwInbox (Twitter) – This will turn your copy of Microsoft Outlook into a powerful Twitter client and the best part is that your boss / co-workers won’t have a hint that you are tweeting. TwInbox provides all the basic Twitter features (like @replies, DM, short URLs, etc) inside Outlook plus you can also use it for posting pictures and email attachments to Twitter through services like Twitpic.

4. LinkedIn Toolbar (LinkedIn) – Using the LinkedIn Toolbar, you can easily update your Outlook contacts with their LinkedIn profile information. The add-on will also help you find people with whom you communicate frequently but aren’t connected with them on LinkedIn yet. If you get an email from a complete stranger, you don’t have to Google for that name because the LinkedIn toolbar will automatically show you a basic profile of that person right inside Outlook.

5. Xobni (Facebook, Twitter, Skype) – If you want to know more about people with whom you’re communicating inside Outlook, get Xobni (reverse for Inbox). Xobni can automatically show you the Facebook profile picture and the LinkedIn Profile of the email sender right inside Outlook. It can also determine the Skype ID of the sender based on their email address making it easier for you to call, text or IM that person over Skype.

6. Yammer (Micro-blogging) – Yammer is like a private version of Twitter designed for business users. If your organization is using Yammer, you can download their new Outlook plug-in to post messages and emails to Yammer or viewing the profile information of other Yammer members in your company.

« Guide to Microsoft Outlook

Productivity Tips for Working With Microsoft Outlook

Sarah shares her favorite Outlook Tips and features that help in Getting Things Done faster:

Form Emails – Using templates, you can save standardized emails so you don’t have to type the same thing over and over again. I use forms for things like emailing a new user’s login information to their supervisor or emailing someone a note letting them know their issue was input as a helpdesk ticket.

Creating your own form is easy – just write the email, then go to File –> Save As, and choose “Outlook Template (*.oft)” from the drop-down box. The email is saved as a template. Next time you want to use that form, open it by going to Tool –> Forms –> Choose a Form. Change the drop-down box to “User Templates in File System” and then pick the template you created.

Search Folders & Favorites – Search Folders let you create virtual folders based on certain criteria. For example, you could make a folder of email from your boss you categorized as “Important” or a folder of your emails that have attachments. Even better, add these Search Folders to your Favorite Folders list and hide your Mail Folders list so that all you see is your Favorites. You’ll be surprised how rarely you’ll need to view your “real” folders.

How I Use Outlook - 7 Tips

There are so many things you can do with Outlook, but I have to admit, I've never fully explorered all its features. However, the more I "live" in my Outlook at work, the more I've become obsessed with finding new and useful ways to get things done as efficiently and quickly as I can. On that note, here are a few Outlook tips I've discovered that have been making my work life easier.

1. The ClearContext add-in - every since someone told me about this add-in, I've been using the heck out of it. Although I can only afford the free version, I've found it unbelievably useful for categorizing my mail. Since I had been using a folders system prior to the Outlook 2007 upgrade, I didn't feel much like redoing this system just to use Outlook 2007's color-coded categories. Instead, I use a mashup of ClearContext labels and Outlook cateogries. ClearContext lets me label my mail and these labels are linked to an Outlook category list. As I visually scan my email, Outlook's color-coded categories help me find what I'm looking for fast. When it's time to move an email from the Inbox to its category folder, I just hit the "File Msg" button on the ClearContext toolbar and the message archives itself to the appropriate folder. (Another option for filing is SpeedFiler, which I hear is good, too). 
2. Natural Language - I've been using Outlook 2007 for many months now, but I just discovered this feature thanks to a tip I read online. The new version of Outlook lets you enter appointments on your calendar using natural language. Instead of using the drop-down box to pick a date, you can type in real expressions like "day after tomorrow," "one week from today," "two months from today," "three days from now," and much more. You can also use expressions like "today + 3 days" and Outlook will figure that out, too. Finally, you can type in the names of holidays and use them in expressions like "the day before Christmas." 

3. Outlook Calendar on the desktop - this software lets you pin the Outlook calendar to your desktop. The calendar stays there all the time so you can always see what's upcoming. It's not just a view of your calendar either, it's the real Microsoft Outlook calendar, so you get all its functionality, like direct editing, drag and drop of files, etc. Awesome.

4. Search Folders & Favorites - how did I live before Search Folders? Search Folders let you create virtual folders based on certain criteria. For example, you could make a folder of email from your boss you categorized as "Important" or a folder of your emails that have attachments. Even better, add these Search Folders to your Favorite Folders list and hide your Mail Folders list so that all you see is your Favorites. You'll be surprised how rarely you'll need to view your "real" folders.

5. Fast Email Searches - If you use Outlook 2007 on Vista, you have Vista's killer search built into Outlook. However, at work, we're still on XP. No worries though...you can download Windows Desktop Search for Windows XP like I did and experience the glory of fast searches. With either Vista or Desktop Search, results are displayed as soon as you start typing in text.  

6. Form Emails - Using templates, you can save standardized emails so you don't have to type the same thing over and over again. I use forms for things like emailing a new user's login information to their supervisor or emailing someone a note letting them know their issue was input as a helpdesk ticket. Creating your own form is easy - just write the email, then go to File --> Save As, and choose "Outlook Template (*.oft)" from the drop-down box. The email is saved as a template. Next time you want to use that form, open it by going to Tool --> Forms --> Choose a Form. Change the drop-down box to "User Templates in File System" and then pick the template you created.

7. Minimize to Tray - I'm surprised how many people don't know how to minimize Outlook to run in the System Tray. This is an absolute necessity (it should be the default!). Right-click on the Outlook icon in the Notification Area (next to the clock). In the menu that displays, select "Hide When Minimized."